PRIVACY POLICY
Koch Fertilizer LLC and Koch Minerals, LLC (KF/KM) respect individuals’ concerns about the privacy of their information. This Privacy Policy applies to personal information KF/KM collects both online and offline. The Policy describes the types of personal information we collect, how we may use that personal information and with whom we may share it, as well as the measures we take to protect the security of the personal information. We also tell you how you can contact us to update or remove your personal information or receive answers to questions you may have about our privacy practices.
This Policy applies to the personal information practices of KF/KM and its affiliates. In addition to this KF/KM Policy, all Koch employees may access the Koch Industries, Inc. Privacy Policy and Employee Privacy Notice on the corporate DNET or by contacting the Compliance & Ethics office. The Koch Industries, Inc. Privacy Policy covers a broader range of personal information that may be collected than is covered in this KF/KM Policy.
Click on one of the links below to advance to the listed section:
Information We Collect and How We Use It
Personal Information We Collect About You
We may collect personal information (such as name, email and postal address,
telephone number and financial information) from consumers, customers, job
applicants, employees, contractors, vendors and other individuals through our
websites or by other means (such as email, fax, postal mail or telephone). The
principal ways you may provide the information and the types of information you
may submit as well as the ways we may use the information, are listed below.
Business Alerts, Newsletters and Other Communications
You may receive business alerts, newsletters and other communications (including
emails) about our company. To sign up for these, we ask you for information such
as your name and postal or email address. We use the information you provide to
send you the communications and information you have requested and to
communicate with you about our company, including such things as changes in
personnel.
Awards
You may be able to apply for awards offered by KF/KM. To take advantage of this opportunity, we ask you for information such as name, contact information and other information about you and the person you nominate. We use the information you provide to select the winners and recipients of our awards, to communicate with you, and to publish a list of the recipients.
Incidents and Investigations
Incidents and Investigations
When you submit an incident report or provide information in connection with an
investigation, we may collect details such as your name, identification number,
email address and postal address. Depending on the nature of the incident or
investigation, we may collect additional information as well. We use these
details to follow up on the report or investigation and comply with internal and
legal requirements.
Careers
You may be able to submit your resume and other information online to apply for a
job with KF/KM or its subsidiaries and affiliates. The information you provide
in connection with your job search is maintained in an external database hosted
by our third party service provider. We use the information you submit to
evaluate your qualifications for employment and to contact you regarding
possible employment opportunities with KF/KM or its subsidiaries or affiliates.
You may also choose to provide information such as your gender or ethnic
background. Providing this data is optional and is not required to apply for a
job with KF/KM. This information will not be considered in evaluating
candidates’ qualifications for employment with KF/KM.
Vendors and Contractors
If you are a vendor or a contractor for KF/KM or one of its subsidiaries or
affiliates, we may ask you to provide information such as your contact
information, tax identification number, date of birth, driver’s license or other
identification number, or financial information to establish and administer your
account or process payments, and for compliance with internal and legal
requirements.
Other Uses of Information
We may use the personal information you provide to us for the internal purposes
of KF/KM and its subsidiaries and affiliates. These purposes include
administration of our websites, data analytics and compliance with our legal
obligations, policies and procedures.
Information We Collect by Automated Means
We utilize intranet websites for knowledge sharing purposes using programs such
as Microsoft Sharepoint. By default, intranet websites have the capability to
collect certain information by automated means when you visit the websites, such
as how many users visited the site and the pages accessed. This information can
be useful to help the business learn how to best tailor the websites for
business use and to measure business value. This information can be collected
through various means such as “cookies” and IP addresses as explained below.
Cookies
Like many companies, we use "cookies" on our websites. Cookies are bits of text
that are placed on your computer's hard drive when you visit certain websites.
We use cookies to tell us, for example, whether you have visited us before or if
you are a new visitor and to help us identify site features in which you may
have the greatest interest. Cookies may enhance your online experience by saving
your preferences while you are visiting a particular site. Most browsers will
tell you how to stop accepting new cookies, how to be notified when you receive
a new cookie, and how to disable existing cookies. Please note, however, that
without cookies you may not be able to take full advantage of all our website
features.
IP Addresses
An IP address is a unique identifier that certain electronic devices use to
identify and communicate with each other on the Internet. When you visit our
websites, we may view and/or store the IP address of the device you use to
connect to the Internet. We use this information to determine the general
physical location of the device and understand from what regions of the world
our website visitors come. We also may use this information to enhance our
websites. Please refer to the Koch Industries, Inc. Privacy Policy for
additional information collected by automated means on Koch Industries, Inc
websites.
Information We Share
We do not sell or otherwise disclose personal information except as described
here. We may share the information you provide with our subsidiaries and
affiliates. We also may share the information with service providers we have
retained to perform services on our behalf. These service providers are not
authorized by us to use or disclose the information except as necessary to
perform services on our behalf or comply with legal requirements. In addition,
we may disclose information about you (i) if we are required to do so by law or
legal process; (ii) to law enforcement authorities or other government
officials; or (iii) when we believe disclosure is necessary or appropriate to
prevent physical harm or financial loss or in connection with an investigation
of suspected or actual illegal activity.
We reserve the right to transfer any information we have about you in the event
we sell or transfer all or a portion of our business or assets. Should such a
sale or transfer occur, we will use reasonable efforts to direct the transferee
to use information you have provided through our websites in a manner that is
consistent with this Privacy Policy.
Links to Other Sites
Our websites and communications may provide links to other websites for your
convenience and information. These websites may operate independently from KF/KM
and its subsidiaries and affiliates. Linked sites may have their own privacy
notices or policies, which we strongly suggest you review if you visit any
linked websites. To the extent any linked websites you visit are not part of the
KF/KM family of companies, we are not responsible for their content, any use of
the sites, or the privacy practices of the sites.
How We Protect Personal Information
We maintain administrative, technical and/or physical safeguards to protect
against loss, misuse or unauthorized access, disclosure, alteration or
destruction of the information you provide.
Access and Correction
KF/KM will provide you with reasonable access to personal information you provide
to us and the ability to review and correct it, as required by law. To help
protect your privacy and security, we will take reasonable steps to verify your
identity, such as requiring a password and user ID for websites or asking you to
confirm your provided information, before granting you access to your
information.
Safe Harbor
Laws related to personal information vary by country. For example, personal
information collected in the European Economic Area is subject to laws based on
the European Union Data Protection Directive. Although KF/KM has not certified
to Safe Harbor, KF/KM complies with the principles of the Safe Harbor privacy
framework as set forth by the U.S. Department of Commerce regarding the
collection, storage, transfer, use and other processing of personal data
transferred to the United States from the European Economic Area and Switzerland
(collectively, “EEA”) and relating to consumers, customers, employees (including
job applicants and current or former employees), contractors, vendors and other
relevant individuals. Related to transfer of personal information, KF/KM utilize
Model Contracts between our EEA subsidiaries and affiliates and Koch Mineral
Services (KMS) and relevant non-EEA subsidiaries and affiliates to satisfy
compliance obligations set forth by the EEA.
For EEA Residents
If you are located in the EEA, you may direct us not to share your personal
information with third parties, except as specified below. We do not use
personal information for purposes that are incompatible with the purposes for
which the information was originally collected without notifying the relevant
individuals of such uses and offering an opportunity to opt out. We may disclose
personal information without offering individuals an opportunity to opt out (i)
to service providers we have retained to perform services on our behalf; (ii) in
the event we sell or transfer all or a portion of our business or assets; (iii)
if disclosure is required by law or legal process; (iv) to law enforcement
authorities or other government officials; or (v) when we believe disclosure is
necessary or appropriate to prevent physical harm or financial loss, or in
connection with an investigation of suspected or actual illegal activity.
Your Choices
To update your preferences or information we have about you, or to ask us to
remove your information from our mailing lists, please contact us as indicated
below.
Updates to Our Privacy Policy
This Privacy Policy may be updated periodically and without prior notice to you
to reflect changes in our information practices. We will post a prominent notice
on this site to notify you of any significant changes to our Privacy Policy and
indicate at the top of the policy when it was most recently updated.
How to Contact Us
If you have any questions or comments about this Privacy Policy or if you would
like us to update information we have about you or your preferences, or have
your information removed from our mailing lists, please email us at
Koch_Fert_Minerals_Compliance us or write to:
Koch Fertilizer LLC
KF/KM Compliance Center for Excellence
P.O. Box 2256 Wichita, KS 67201-2256
USA
KF/KM Privacy Policy for Data Transfer from the EEA
KF/KM adheres to the Safe Harbor privacy principles, as set forth by the United
States Department of Commerce, regarding the collection, storage, transfer, use
and other Processing of Personal Information (as these terms are defined below)
transferred to the United States from the European Economic Area and Switzerland
(collectively, “EEA”). This Policy outlines our general policy and practices for
implementing these privacy principles for Personal Information that we collect
online and offline.
For purposes of this Policy:
“Personal Information” means information that (i) is transferred to the
United States from the EEA; (ii) is recorded in any form; (iii) is about, or
relates to, an identified or identifiable consumer, customer, employee
(including any job applicant and current or former employee), contractor, vendor
or any other relevant individual located in the EEA; and (iv) can be linked to
that individual.
“Processing” means any operation or set of operations performed upon
Personal Information, whether or not by automatic means, such as creating,
collecting, procuring, obtaining, accessing, recording, organizing, storing,
adapting, altering, retrieving, consulting, using, disclosing or destroying the
information.
“Sensitive Data” means Personal Information revealing racial or ethnic
origin, political opinions, religious or philosophical beliefs, trade-union
membership, criminal records, driving records or information concerning health
or sex life.
Privacy Principles
KF/KM’s practices regarding the collection, storage, transfer, use and other
Processing of Personal Information comply with the principles of notice, choice,
onward transfer, access, security, data integrity, and enforcement and
oversight.
Notice
We notify relevant individuals located in the EEA about (i) the purposes for
which we collect and use their Personal Information; (ii) the types of third
parties to which we disclose the information (for example, service providers
that Process Personal Information on our behalf); (iii) certain privacy rights
the individuals may have (such as the right to request access to their Personal
Information and certain choices for limiting the use and disclosure of the
information); and (iv) how to contact us about our practices concerning Personal
Information.
Individuals may view our KF/KM Privacy Policy for details about our
Personal Information privacy practices. Current employees can find additional
information in the KF/KM Employee Privacy Notice as well as further policies of
Koch Industries, Inc. on the corporate DNET. Details about our Personal
Information privacy practices are also available in specific privacy notices
individuals may receive when they submit their information to KF/KM or its
subsidiaries or affiliates.
Purpose of Collection and Use of Personal Information
KF/KM may process Personal Information to (i) respond to individual’s requests;
(ii) provide, evaluate the quality of and communicate about product and
services; (iii) notify individuals of and administer scholarships, grants and
awards, (iv) enable the company’s service providers to perform activities on its
behalf; (v) carry out and support human resources functions and activities,
including employee benefits, compensation and performance; (vi) undertake
compliance activities; (vii) comply with contractual and legal obligations,
policies and procedures; (viii) carry out internal and external investigations;
(ix) undertake administrative activities, including data analytics; and (x)
fulfill other purposes described in our privacy notices.
Choice
We offer individuals located in the EEA certain choices for limiting the
use and disclosure of their Personal Information. To learn about the choices you
may have, please review the relevant privacy notice that governs the Processing
of your Personal Information by KF/KM, as specified in the Notice section of
this Policy. We do not use Personal Information for purposes incompatible with
the purposes for which we originally collected the information without notifying
the relevant individuals of such uses and offering an opportunity to opt out of
the incompatible use, unless such use is permitted or required by applicable
law.
We may disclose Personal Information without offering individuals an
opportunity to opt out (i) if we are required to do so by law or legal process;
(ii) to law enforcement authorities or other government officials based on an
enforceable government request or as may be required under applicable law; or
(iii) when we believe disclosure is necessary or appropriate to prevent physical
harm or financial loss or in connection with an investigation of suspected or
actual illegal activity.
Onward Transfer of Personal Information
We may share Personal Information with service providers we have retained to
perform services on our behalf and among our subsidiaries and affiliates. We
require service providers, affiliates and subsidiaries to whom we disclose
Personal Information and who are not subject to laws based on the European Union
Data Protection Directive to either (i) subscribe to the Safe Harbor principles
or (ii) contractually agree to provide at least an equivalent level of
protection for personal information as is required by the relevant Safe Harbor
principles.
Access to Personal Information
KF/KM provides individuals located in the EEA with reasonable access to the
Personal Information we maintain about them. We also provide a reasonable
opportunity to correct, amend or delete that information where it is inaccurate.
We may limit or deny access to Personal Information where providing such access
is unreasonably burdensome or expensive under the circumstances, or as otherwise
permitted by the Safe Harbor
principles. To obtain access to Personal Information, individuals may contact
KF/KM as specified in the "How to Contact Us"
section of this Policy. Employees should submit requests for access to their
Personal Information to their local Human Resources representative.
Security
KF/KM maintains reasonable administrative, technical and/or physical safeguards
to protect Personal Information from loss, misuse and unauthorized access,
disclosure, alteration and destruction.
Data Integrity
KF/KM takes reasonable steps to ensure that Personal Information the company
collects is relevant for the purposes for which it is to be used and that the
information is reliable for its intended use and is accurate, complete and
current. We depend on individuals to update or correct their Personal
Information whenever necessary. Please contact us if you believe your Personal
Information is not accurate or current.
Enforcement and Oversight
KF/KM has established procedures for periodically verifying implementation of
and compliance with these privacy principles. We conduct self-assessments of our
practices with respect to Personal Information to verify that representations we
make about our Personal Information privacy practices are true and that related
privacy policies have been implemented as represented.
Individuals located in the EEA may file a complaint with the KII
Compliance & Ethics Department in connection with KF/KM’s Processing of their
Personal Information under these privacy principles. We will take steps to
remedy any issues arising out of a failure to comply with these principles.
Please contact us as specified below to address any complaints regarding our
Personal Information practices.
How to Contact Us
Please address any questions or concerns regarding this Privacy Policy or
our practices concerning Personal Information by:
Contacting us via email at
Koch_Fert_Minerals_Compliance or writing to:
Koch Fertilizer LLC
KF/KM Compliance Center for Excellence
P.O. Box 2256
Wichita, KS 67201-2256
USA